How Can I Be More Productive In My Business? with Anna Cragin of My Clone Solution

How Can I Be More Productive In My Business? with Anna Cragin of My Clone Solution

Business Productivity: Am I Being Efficient Enough?

When it comes to being productive and staying on task, there’re a lot of things that can get you off track. Whether it’s dealing with a needy team of freelancers and admins or getting overwhelmed by a major project, there’s always something that can get in the way. In this post, we’re going to show you how you can stay productive while dealing with teams and methods of breaking up big projects into smaller, more manageable pieces.

Let’s start by taking a big-picture view of your most current project. Think about the ultimate goal you’d like to achieve and the steps you’d need to take to get there. Breaking things up into steps gives you a roadmap to follow making the overall execution of the task a lot more likely. When things are broken up, you’re able to assign tasks to people on your team who are best suited for them.

Often times, business owners don’t get as much done due to paralysis by analysis. Spending too much time thinking about the project rather than doing the project is a common pitfall. A good way to overcome this and make sure the work actually gets done is by breaking the big project up into smaller pieces.

Tip 1

Break big projects into small steps. It’s much easier to hold members of your team accountable for getting certain things done. A common example business owners have to consider is branding. If you’re not a brand expert, redesigning the brand of your business could be overwhelming. The best approach is to consider all parts of your branding project as individual tasks and delegate them to the right person.

Your role is to be a visionary and project manager, not a full-on executor. Leave that to your professionals and focus on what you’re good at.

Tip 2

Delegate tasks to your team. This ensures that your team is able to communicate easily amongst itself. You shouldn’t have to be contacted each and every time the graphic designer needs to discuss something with the copywriter. Having to take part in all of your team’s internal communication will lower your productivity. Utilize tools like Slack to keep team communication quick and succinct.

Tip 3

Manage distractions. Distractions are a part of life and the sooner you learn to deal with them, the more productive you’ll be able to be in your business. Schedule time to answer emails, surf the web and take phone calls. When running a business there will always be someone or something requiring your attention. You cannot avoid these distractions. Learning how to plan for and embrace them will allow you to make the most of your time.

Need Help?

Business productivity doesn’t have to be hard. Consider adding some professional project management to your business along with a skilled team to delegate those tasks to. My Clone Solution is equipped with a full team of VAs and professionals ready to free up your time.

What Kind of Things Can I Automate in my Business? with Anna Cragin of My Clone Solution

What Kind of Things Can I Automate in my Business? with Anna Cragin of My Clone Solution

Business Automation: What can be automated?

The hard and fast rule when it comes to business automation: You can automate almost anything.

There are a lot of things that we do in our day that we’re just not wired to do. For example, you can look go out to eat and automate the cooking process. Your business works the same way!

There are some essential functions that every small business owner needs to do. They can sell their product service or idea, assess the current market, and plan for the future. But most other things can be automated such as following up with customers, sending emails, and nurturing new leads.

Because sales are the most vital part of your business this process needs to be executed on a high level. Automation can help make that happen. The first thing to consider automating is the sales funnel follow-up.

The Sales Funnel

For example: After a customer purchases your product or service, thanking them and priming them for another sale is essential. If you have a huge list in your CRM, you may not remember to send everyone the proper follow up email at the right time, consistently. Automate your sales and follow up process by setting up an email sequence within your CRM.

So what happens after you get the sale? The onboarding process begins.

The Onboarding Process

When someone becomes a new customer, they’ll need hand-holding. They’ll need to be shown how to use the product or service effectively. Your customer wants to know that you still care about them even after you’ve received their money. Creating an effective onboarding process to nurture your new customer helps build the know, like trust factor. This opens the door for you to work with them in the future, providing more value for them later.

There are many ways to stay in touch with your new customer and provide them value after the sale. You can send them emails with tips on how to get better at their niche, videos to help guide them through their rough times or even directing them to others in your sphere of influence who can provide value. Get creative for your business as there isn’t one formula that works for everyone, just make sure that you automate your campaign.

Even scheduling can be automated. If you run a podcast and you are trying to coordinate multiple meetings with speakers, things could get complicated. Use an online calendar where people can pick the time they want so you can skip playing phone and email tag. From there, you could use your CRM to automate what happens after the appointment is set. The possibilities are truly endless when it comes to automation.

If you can build it, you can automate it

Business automation can be used with e-commerce customer follow up, prospect segmentation, sending proposals or even getting leads. If you can think it, you can automate it. My Clone Solution specializes in helping businesses automate to save time and increase their reach. Need help? We specialize in automation.