What is CEO Management? How Can It Work for Me?

What is CEO Management? How Can It Work for Me?

While there is no such thing as a “typical CEO”, one recurring theme seems to be a brain with no “OFF” switch and the constant desire to grab napkins and post-it notes for jotting, or run to the whiteboard every time an amazing idea pops up (which is always).  If you find that by the end of the day you are overrun with scribbled notes, unfinished thoughts, and an overwhelming sense of panic that all of these great ideas will slip away like the fragments of a dream upon awakening, you are not alone.

But what if you could transform all those crazy notes and abbreviated gibberish into an actual task list that can then be delegated to whomever to get it done?  You could bring your ideas to full fruition, and your panic can be replaced by peace of mind.  This concept is called CEO Management…an accountability partner to assist you in ending “Creative Overwhelm” once and for all.


If a picture really says a thousand words, here are 3000 of them.  Check out this really good example of our latest CEO Management client in the following three pictures. 

Picture 1 was a whiteboard brainstorming session that happened on a Sunday work day as my client planned a 2 day summit of topics and speakers all by herself. (This is a great creative day!)

Picture 2 was after 4 hours with me as we went through all 3 whiteboards of potential topics and speakers. The result was 16 hours of programming for a 2 day live event complete with confirmed speakers, confirmed topics, panels and breakouts of over 50 speakers, breaks, networking, moderators and setup confirmed for the venue. 

Picture 3 was the outline of tasks that needed to be done for the rest of the summit including a marketing schedule, social media schedule, videos that needed to be created and strategic marketing partners to help get the word out about the conference. 

This entire thing was conceived by the client, organized in collaboration and the client decided how much she wanted to execute herself and how much she wanted My Clone Solution to do.

This project included creating a new website, new landing pages for sponsorship, integration with her CRM, Eventbrite setup and creating payment buttons that integrate with her bookkeeping software. Putting on a live event is a lot of work for everyone involved, but if not done correctly it can be a costly endeavor.

This is just one example of CEO Management. If you are a creative CEO that needs an implementation plan please contact us to set an appointment either in person or online. We work on a national and international level with our clients. Let’s get your great idea planned and executed today!

Are You Consuming Your Career, or is Your Career Consuming You?

Are You Consuming Your Career, or is Your Career Consuming You?

If you are wondering with a snicker if there is a difference in the two, then congratulations! You are most likely in Group 1 and wake up whistling when you start working, have a goofy nonstop grin on your face, and dream about what the next day is going to bring. If you are in Group 2, you hesitantly clicked on this blog post because you are afraid to read — you are in so deep that you wonder if you will ever pull yourself out, drowning in the black sea of paperwork, unanswered emails, voice mails you don’t want to listen to, and ultimate despair. Yeah, a little melodramatic, but sadly it’s also a fact.

GET OUT OF THE QUAGMIRE! Did you choose to be an entrepreneur or pick your present career path so you could be swallowed up by all that you encompass? Nope, didn’t think so. dfdfdsfThen it’s time to effect some serious change. If you want to avoid the ulcer that’s undoubtedly going to be part of your future (and really want to click your voice mail button without cringing), these three simple steps are imperative.

  1. Make a list of everything you do. (Okay, the major things you do.)   
  2. Arrange the items in your list in order of priority.
  3. Highlight the items on this list that you absolutely despise doing.

All right, here comes the easy part. Look at your highlighted items. If these are tedious tasks that bog you down, things that are just too time consuming and keep you away from the things you love to do, then why are you doing them? Yes, they need to be done. But why are you doing them? There are actually people out there who like to file… who like bookkeeping… who enjoy some of the techy stuff you abhor. Perhaps, you are at the early point in your career where you aren’t quite an entrepreneur, but rather a wantrepreneur — but you’ll get there.

Swallow your pride and get help! You don’t have to do it alone. You tell yourself that until you get to where you want to be, you can’t afford to pay for the help; the truth of the matter is that you can’t afford not to. A virtual assistant can get you on track and keep you there, and you only pay for the hours you need. The right CRM program can help you streamline your contacts so you can concentrate on building your client base while still providing excellent customer service to your existing clients.

Work smarter, not harder as the cliche goes. Being a business owner, manager or entrepreneur doesn’t mean settling for a life of drudgery in the paperwork trenches. Let it go. Get back to doing what you love so you can once again consume your career… and not let your career consume you.

Things Are Perfect, Well Sort of….So Why Are You Job Hunting Again?

Uh-oh, there you go again… the two columns with “pros” on one side and “cons” on the other.  Before you get overly absorbed into that page of truth and tell all, perhaps it’s also time to make a different and separate list for your own self-discovery.  If it makes you feel better, go on and finish the other one first, the one you are comfortable with and could do in your sleep.  Hmmmm pros… “great team to work with, awesome benefits, pay is pretty good…” and of course the typical con side, “too much stress, little free time, not enough autonomy.”   Sound familiar?   It should.  Job after job after job it’s always the same things that you love, the same things that you hate.  The pen comes out about every two years to do the whole pros/cons thing…or maybe it’s done on the computer or Ipad (because it is, after all, 2016).

Now let’s work on your self-discovery list.  Rest assured, this will not be as easy.  Forget the columns, the numbered lists and bullet points.  These are quickie questions that won’t require any tabulations.  You already know what thrills and what kills with every place you have ever been employed.  Ask yourself these simple questions and see if you can figure YOU out.

  • Is it boredom that sets you on a quest for a new venture?
  • Are you craving more excitement that you’re not getting currently?
  • Do you get in a rut easily?
  • Do you find yourself always thinking that you could do a better job managing the company or other employees?
  • Are you the go-to person for just about everything?
  • Do you find solutions, not just for your projects but also for coworkers?
  • Does the manager come to you for advice or when something is needed quickly?
  • Do you feel a type of annoyance that you can’t really explain when you’re ready to leave for work?  Kind of an “I was meant for more than this” type of mentality?

If you answered YES to many or most of these questions, the problem isn’t the job.  The problem isn’t even you!  The real issue that you probably haven’t even tapped into is that you are an entrepreneur trapped in a worker-bee’s body.   That you are an amazing employee who gets the job done and is sought after by team members who need your help (and managers who can’t live without you) is a sign that you were destined for more.

Maybe instead of dusting off the resume you should dust yourself off instead.  What are your goals and dreams?  What lights a fire in your soul?   Forget the job search.  You know whatever job you go for you will get it anyway, and eventually you’ll be looking again.  Quit waiting for the perfect opportunity.  Create the perfect opportunity.  Continue the present course while you learn as much as you can.  Put a solid foundation in place.  Need more education?   Get it!  Things are perfect… you are perfect.  You just aren’t there yet.  Figure out what you need to do to get there and go!  You are a force to be reckoned with, so make sure you enjoy the voyage along the way.



The My Clone team is your Solution to getting out of overwhelm and stop working below your pay grade. Interested in learning more about how you can increase productivity and your hourly wage please contact us and schedule 30 minutes to chat about your business pains and how we can help you eliminate them.  Schedule your appointment right now by clicking here.

TO THE BOSS: 12 Daunting Statements That Your Employees Are Afraid to Say to Your Face

Being the boss has its perks. Usually you have a good parking space, you can set hour own hours (which basically means that although you are ALWAYS working no one is tracking how long your lunch is, etc.), and you have a position of authority and purpose. Before you go feeling too smug and comfy, grab yourself a cup of coffee, kick back, and prepare yourself… You are the boss, and there are things you need to know. This isn’t about time management and sales goals for the upcoming year. NOPE — this one is about you. If you are sharp, you are cognizant of the invisible wall which separates you from the rest of the staff. There are jokes you won’t be in on, certain things that you won’t understand, and a lot of words which will be left unsaid. It is time for you to hear those words. This is not a comprehensive list, and not all will apply to you. If the shoe doesn’t fit, pat yourself on the back and move on. Check yourself as you read these, and try not to be oversensitive to the ones that do apply.
1) “Your breath smells…and you have body odor”. YIKES. We can’t say this one easily to a co-worker (maybe we can hint and hand them a breath mint), but it definitely won’t be shared with the boss. Did you have sushi and catfish for lunch? Did you catch a whiff of yourself as you’ve been stressed out, nervous and sweating up a storm? If you smell it guaranteed they do too. You’ve got a big desk… keep a tooth brush, mouthwash and other personal toiletries on hand for just such unpleasant stinky occasions.
2) “Your sarcasm offends. It isn’t funny and comes across as rude”. Everybody laughs when Rick is sarcastic so what gives? Well… Rick is just one of the gang and his delivery is different. And you’re the boss! When you do it the message delivered is one of judgment and disdain. Oh sure, it’s not fair, but unfortunately it goes with your title. (And life isn’t fair, so get over it.)
3) “You bully the weak.” Like a dog that smells fear, this is you. The ones who cower a little bit and act afraid, those are the ones you pick on the most. It’s a complete turnoff and when it happens it gives the rest of the team hours of gossip. Maybe you don’t respect these soft spoken souls quite as much because they don’t stand up for themselves? Whatever the reason, figure out what your problem with them is and stop the intimidation. It just isn’t cool.
4) “You don’t listen.” Well, you pretend to, but you really don’t. You ask for input at staff meetings, want people to contribute ideas. When they do you end up using your own anyhow, so why bother? Your “open door policy” is a joke. Your door may be open but your mind isn’t. Sometimes you don’t even make eye contact. You’ve been caught playing with your cell phone while you should have been listening wholeheartedly. How insulting! What would you do if one of your staff did that to you? Your whole demeanor is standoffish and closed.
5) “Nobody wants to hear about your home renovations, your upcoming trips, or the cars you are contemplating buying.” You don’t pay your staff that well. Some are barely squeaking by after paying their student loans and other obligations. It’s nice that you want to share personal things with your team, but think how it sounds to the guy who is broke already on payday having to listen about your frustration with the drywaller and lawn service at your summer cottage. Nobody begrudges you the finer things… you’ve worked your butt off and you deserve them, but remember your audience. Don’t find yourself wondering out loud whether you should fire the new cleaning girl at your home, when they are trying to figure out if their budget will allow replacing the broken vacuum in theirs.
6) “You need to dress better”. You have an Employee Handbook with a strict dress code and you look like you rolled out of bed fully dressed every morning. Raise the bar and set the example.
7) “Get a life!” Maybe you don’t have anything to do Friday night, but the rest of the staff is ready to bust out of there. You may have sold your soul when you became an entrepreneur but you can’t expect the same of your team. Hard work, professionalism and attaining goals can and should be expected, but requesting that others burn the midnight hour or work weekends just because you are is an unrealistic request.
8) “You play favorites”. There is probably a reason for this. Your favorites are probably hard workers and get the job done. No need to apologize for liking one person better than the next, we all do it, just make sure you have a level playing field and all have the same opportunities.
9) “This place is a pig sty”. Is it possible to give your staff a nicer work environment? They spend many hours there, more awake hours than at home, so show your appreciation. Some new carpet, fresh paint and art work can turn gloom to glam. Get rid of the paper mess and stop hoarding. It sucks the life out of your team having to see it every day.
10) “Just let us do our jobs”. Do you hover? Interject your opinion often throughout the day? As the boss you have the right to, of course, but let the staff see that you trust them enough to just let them work. Pay attention at how the atmosphere changes. It will amaze you.
11) “We get paid the same whether we are doing something stupid or something that needs to be done”. Are you the King of Busy Work? It won’t take your team long to realize that your desire for complete and continuous control has a trickle-down effect. Constant updates, creating lists and sub-lists… employees will humor you and get these pesky little things done, but at a cost: leaving the important work unfinished, feeling frustrated and annoyed, and developing increased disdain for you each time you think up a new meaningless task just because you can.
12) “We just don’t like you”. This one stings a bit, but rather than letting your feelings get hurt ask yourself what you can do differently… or if you are brave, ask for honest feedback. You are the boss, not a buddy, but understandably you still want the team to like you. What behaviors or personality traits are you portraying? Bluntly stated, are you typically a pompous ass because you can be? Think of what you are like within your friendships (assuming you have relationships outside of the office) and how you act. You are probably not overbearing, rude, aggressive, or dismissive of what friends have to say. While you don’t have to be buddies with your team mates, strive to treat them with the same level of kindness and respect you use within your personal relationships.

The invisible wall will likely always exist because you are the boss, and that’s okay. The reason the Dilbert cartoons are so popular and funny is because we have all worked for the Pointy-haired boss and can relate. If you read the above statements and none of them seemed to apply to you, congratulations! Your employee turnover is probably low and you have figured out the key to successful management of your staff. Not quite sure? Maybe you could post this in the break room with a highlighter and ask staff to have at it. Encourage comments and add-ins at the bottom for items not on this list. If you’re not feeling that brave, at the very least reread this and see if there are changes you could make to improve staff retention and make the office environment a better place.


The My Clone team is your Solution to getting out of overwhelm and stop working below your pay grade. Interested in learning more about how you can increase productivity and your hourly wage please contact us and schedule 30 minutes to chat about your business pains and how we can help you eliminate them. Schedule your appointment right now by clicking here. 

You’re Never Alone With A Clone

There are too many reasons why you need a clone … here are the top 30!

  1. A clone is an extension of who you are and what you do.
  2. A clone is totally separate from who you are and what you do.
  3. A clone can work magic.
  4. A clone can help you work YOUR magic.
  5. A clone works steadily and stealthily.
  6. A clone keeps all your “stuff” completely confidential.
  7. A clone doesn’t require vacation pay.
  8. A clone helps keeps your blood pressure down.
  9. A clone won’t call in sick.
  10. A clone never has a bad hair day… if a clone had a bad hair day you’d never know it!
  11. A clone lets you focus on your thing.
  12. A clone does what you don’t want to do.
  13. A clone doesn’t need a clothing allowance.
  14. A clone takes pride in its work.
  15. A clone has a can-do attitude all the time.
  16. A clone helps you get caught up.
  17. A clone keeps you caught up.
  18. A clone doesn’t collect Unemployment when you are totally caught up.
  19. A clone values your business.
  20. A clone doesn’t need that Christmas ham.
  21. A clone is like a shadow…there but not really…
  22. A clone will make you a rock star.
  23. A clone really is your Swiss Army Knife for business.
  24. A clone is at your beck and call.
  25. A clone can work when you can’t.
  26. A clone avoids office gossip and drama.
  27. A clone commands perfection.
  28. A clone won’t be on Facebook or randomly browsing the internet on your time and dime.
  29. A clone is faithful.
  30. You’re never alone with a clone!
From Virtual Assistant to Virtually Heaven

From Virtual Assistant to Virtually Heaven

multiplicityIn the movie Multiplicity (1996) Michael Keaton as construction worker Doug Kinney is under a lot of pressure…he just isn’t able to do everything that needs to be done in a day.  With the help of a geneticist he is able to duplicate himself with clones so that he can have it all and do it all.

That was 19 years ago.  Had it been written in 2015 Keaton’s character would have picked up the phone and found himself a Virtual Assistant (VA).  It would have solved everything, albeit ruining a perfectly good comedy.  The whole concept of a Virtual Assistant makes sense.  Think about it:

  1. Many businesses are home based.  The need for an assistant may be sporadic.  A VA works around your schedule and time of need.
  2. No taxes or unemployment to deal with.  The VA works for you as a subcontractor.
  3. No office supplies, computers to set up, etc.  These are now the responsibility of the Virtual Assistant.
  4. Having a VA frees you up from doing the mundane tasks you have always done yourself, leaving you to concentrate on growing your business and doing what you like.

The way we do business has changed drastically over the past several years.  Voice mail, the Internet and email have taken the place of many business meetings or the need to meet clients face-to-face.  A full office is not needed, nor is a full staff.

There are many Virtual Assistants out there, and it’s a good idea to call and talk with the assistant and make sure you connect, just as if you were hiring an employee.  Fees vary based on the level of service needed and time commitment, but it’s a cost that is worth every penny.

Is a VA right for you?  My Clone Solution in Tampa, Florida asks in their website, “What is your hourly rate as a business owner?   Hiring a Clone will take on delegated tasks and save you your hourly rate”

Bottom line, how do you want to spend your time?  An increase in your productivity means more clients.  Michael Keaton would agree.