Why We Use QuickBooks Online For Our Clients [Video]

Why We Use QuickBooks Online For Our Clients [Video]

Welcome to in the Trenches MBA! In this video we are going to talk about some of the functions, pros and cons of using quickbooks online for your small business books. This is just a sampling of functions. There is a reason QBO is the industry standard!

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QuickBooks Online for Your Finances

QuickBooks Online Primary Function… (0:11)

• Bookkeeping & Accounting
• Invoicing
• Quick Books Payments for Direct Payment Via Email
• All the Financial Reports You Will Ever Need As A Small Business
• Industry Standard for Small Business

QuickBooks Online Pro’s…(00:29)

• if setup and used properly it can save you money at the Accountant
• No Double Entry to reconcile accounts
• Classify your expenses to see where your money is going
• Know who owes you money and how much potential you have
• Always know where your money is
• Can be use as time clock.
• Integrates with a lot of other software including Zapier
• Integrates Direct with your online banking
• Get rid of the excel spreadsheets and invoices
• Automatic billing if you are on a renewal system.

QuickBooks Online Con’s (01:22)

• Some accountants prefer the desktop version still
• You must set it up correctly and be trained so it can save you time and money.

• As of Feb 2017 – Suggested Tier $12-30 per account

What is CEO Management? How Can It Work for Me?

What is CEO Management? How Can It Work for Me?

While there is no such thing as a “typical CEO”, one recurring theme seems to be a brain with no “OFF” switch. It comes with the constant desire to grab napkins for jotting or run to the whiteboard. You probably need some CEO management in your life if you suffer from CEO brain.

If your days are overrun with scribbled notes, unfinished thoughts, and an overwhelming sense of panic, you are not alone.

What if you could transform all those crazy notes into a list that can then be delegated to whomever to get it done?

You can bring your ideas to full fruition, and your panic can be replaced by peace of mind.  This concept is called CEO Management. This is an accountability partner to assist you in ending “Creative Overwhelm” once and for all; because your mental health matters.


If a picture really says a thousand words, here are 3000 of them.  Check out this really good example of our latest CEO Management client in the following three pictures. 

Picture 1 was a whiteboard brainstorming session that happened on a Sunday work day as my client planned a 2 day summit of topics and speakers all by herself. (This is a great creative day!)

Picture 2 was after 4 hours with me as we went through all 3 whiteboards of potential topics and speakers. The result was 16 hours of programming for a 2 day live event complete with confirmed speakers.

Picture 3 was the outline of tasks that needed to be done for the rest of the summit including a marketing schedule, social media schedule, and videos.

This entire thing was conceived by the client, and so she decided how much she wanted to execute herself and how much she wanted MCS to do.

Above all, this project included creating a new website, new landing pages for sponsorship, integration with her CRM, and more. Besides, putting on a live event is a lot of work and can be costly as well.

This is just one example of CEO Management. If you are a creative CEO that needs an implementation plan, please contact us to set an appointment. We work on a national and international level with our clients. Let’s get your great idea planned and executed today!

Get ‘Er Done!  7 Daily Productivity Tips For Business Owners

Get ‘Er Done! 7 Daily Productivity Tips For Business Owners

imagesThe snow banks in Boston aren’t the only things piling up.  When you can’t seem to get things done, when you’re running out of surface space on your desk to work, it’s time to realize that you are getting in your own way.   Are you stuck?  You don’t have to be!   Here are some productivity tips for business owners.



Do you wake up grouchy, tired, dreading a picky customer you are meeting with that day?   If you start your day with negative undertones you are setting yourself up for personal disaster.  And remember, you are at the helm.  You set the tone at the office and if you’re stressed, unhappy, and unmotivated don’t be surprised if there is a trickle-down effect.  If you’re typically not a morning person, find a way to become one or at least find a way to look and act the part.  Surprisingly enough, you will find yourself actually feeling better.  This will help you handle those tasks you don’t like or want to get out of the way.  You’ll also be setting a good example for those who work with and for you.


Put the unpleasant tasks in a pile and do them first, if possible.  If some of them are too overwhelming, grab some coffee or do something you really like to do in between to break things up.  It makes sense to tackle the things you don’t want to do and get them out of the way.  Then you have the rest of your day ahead of you!


Exercise is good for the body and soul.  When it gets to be too much, take a brisk walk to clear the cobwebs.  Sometimes you may need to be alone, but if you need to vent another there is probably another frazzled persona around you who could use the walk and fresh air as much you do!   This may give you a new perspective and the burst of energy you need.


Remember that the bottom line isn’t just about sales and customers.  Keep things light and remember why you wanted to go into business in the first place.  Surround yourself with people who make you laugh and are fun to work with.  Enjoy what you’ve built!


Clutter will drive you crazy and is a huge time waster.  This goes for your physical environment and your filing system on the computer as well.  Take the extra time to get organized, and then find a way to keep it that way.  Frustration will affect your productivity so don’t get to that point.  Find out what works for you and stay on top of it.


Some business owners spend half of their day in meetings.  Is this you?   Figure out how to have some YOU time in the company by asking yourself, “Is this meeting productive?  Is it necessary?”   If the answer is yes, find a way to communicate with everybody without wasting that precious hour.  Make sure the meetings accomplish something and you are not just micro-managing your staff because you like the sound of your own voice.  Let them do the jobs you hired them to do.


You hired talented, qualified people. Again, let them do the jobs you hired them to do.  Non-revenue generating tasks should be delegated so you can focus on your business and what you do best as a business owner.

If you are still the sole person in your business consider hiring a virtual assistant or better yet a business concierge; this allows you to delegate to someone that has you and your business needs covered as little or as much as you need until a full time position is warranted.


Above all, don’t be too hard on yourself.  There will be days when nothing goes as planned and things just aren’t in your control.  Accept this and remember that you’ve got this amazing company and perhaps tomorrow you will see the surface of your desk! Follow these productivity tips for business owners for a more successful and productive day every day.



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